Document Controller & Administrator Job at Loughton, Essex Full Time

Document Controller & Administrator
Loughton, Essex
28k- 36k + bens

A well established specialist construction contractor is looking to appoint a Document Controller & Administrator to join their head office team in Loughton.

This is a key support role within the administration and pre-construction function, ensuring all project documentation is accurately managed, controlled, and maintained across multiple live projects. You will play an important part in keeping information flows between site, office, and clients running smoothly.

This is a full-time office-based role (5 days per week), however there is flexibility available around working hours.

Key Responsibilities

• Take responsibility for day-to-day office administration duties
• Scan, rename, and file all project and company documentation including induction forms, fit to work records, project folders, purchase orders, and H&S documentation
• Manage drawing control including downloading, uploading, revision tracking, maintaining registers, and distributing hard copies to site
• Maintain and update document control systems using EDMS platforms such as Asite, Aconex, and Viewpoint
• Prepare RAMS folders for site teams
• Manage online site pre-induction processes
• Collate monthly health and safety labour hours for brickwork operations
• Support tender enquiries and associated administration tasks
• Assist with preparation of O&M manuals
• Maintain key project logs including design trackers, O&M registers, order logs, telephone lists, and job trackers
• Organise and maintain archive records and filing systems
• Support the preparation of annual awards submissions and project case studies
• Provide general administrative support to management and project teams

Skills & Experience

• Previous experience in document control or construction administration
• Strong knowledge of EDMS systems such as Asite, Aconex, or Viewpoint
• High level of proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent attention to detail and accuracy
• Strong organisational skills with the ability to manage deadlines
• Clear and professional communication skills
• Able to work effectively both independently and as part of a team
• Proactive and flexible approach to workload

Click Apply or contact Rob James at (phone number removed) for more information.

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Document Controller & Administrator Loughton